Privacy Statement

Last updated: 21 August 2026​

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KVL Design respects your privacy and is committed to handling personal information with care. This Privacy Statement explains what personal data may be collected through the KVL Design website and in the course of communication and collaboration, why this information is used and how it is handled.
 

1. Who is responsible for your personal data?

KVL Design is responsible for the processing of personal data described in this Privacy Statement.

KVL Design
Voorburg, the Netherlands
Email: contact@kvl-design.nl
Website: www.kvl-design.nl
 

For questions about how personal data is handled, or to exercise any of the rights described below, you can contact KVL Design by email.
 

2. What personal data may be collected?

Depending on how you interact with KVL Design, the following information may be collected:

• name

• email address

• telephone number

• information provided through the contact form

• information included in correspondence with KVL Design

• project-related information provided voluntarily during the design process

• billing and payment information where required for an established client relationship

• technical information relating to your visit to the website, such as IP address, browser and device information, where this is collected through website functionality, analytics or cookies.
   

KVL Design only collects information that is relevant to the purpose for which it is used.

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3. How is your personal data collected?

Personal data may be provided directly by you, for example when you:

• contact KVL Design through the website;

• send an email or other correspondence;

• request information about KVL Design services;

• enter into a project agreement with KVL Design; or

• provide information during the design process.
   

Some technical information may also be collected automatically when you visit the website through cookies and similar technologies.

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4. Why is your personal data used?

Personal data may be used for the following purposes:

• responding to enquiries and requests;

• communicating with prospective and existing clients;

• preparing proposals and providing design services;

• managing the client relationship and project administration;

• processing payments and maintaining financial records;

• improving the website and its functionality;

• understanding how visitors use the website and improving its performance, where permitted;

• complying with legal and administrative obligations.
   

KVL Design does not sell personal data to third parties.

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5. Legal basis for processing

Depending on the circumstances, KVL Design processes personal data on the basis of one or more of the following legal grounds under the General Data Protection Regulation (GDPR):

• performance of a contract, where processing is necessary to provide agreed services;

• taking steps at the request of a prospective client before entering into a contract, for example when preparing a project proposal;

• legal obligation, where KVL Design is required to retain or process certain information;

• legitimate interest, where processing is necessary for the operation, administration and development of KVL Design and does not override your privacy rights;

• consent, where consent is required, for example for certain non-essential cookies or tracking technologies.
   

Where processing is based on consent, consent can be withdrawn at any time.

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6. How is personal data stored and protected?

KVL Design takes reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

Personal data may be stored and processed using trusted service providers that support the operation of KVL Design, such as website hosting, email, accounting, communication and other business systems.
 

Where third-party service providers process personal data on behalf of KVL Design, KVL Design takes appropriate steps to ensure that the processing is carried out in accordance with applicable data protection requirements.

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7. Sharing personal data with third parties

KVL Design does not sell or rent personal data.

Personal data may be shared with third-party service providers where this is necessary for the operation of the business or the performance of an agreed service. These may include, depending on the circumstances:

• website and hosting providers;

• email and communication services;

• accounting and payment service providers;

• IT and cloud storage providers;

• analytics or website performance services;

• professional advisers where necessary.

KVL Design only shares information that is relevant to the specific purpose.

Where required by law, personal data may also be disclosed to competent authorities.

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8. Cookies and similar technologies

The KVL Design website may use cookies and similar technologies to ensure that the website functions properly, improve performance and, where permitted, understand how visitors use the website.
 

Some cookies are essential for the functioning, security and stability of the website. Other cookies, such as analytics or marketing cookies, may require your consent depending on their purpose and the applicable legal requirements.
 

Wix, the platform on which the KVL Design website is hosted, may place essential cookies necessary for the operation and security of the website. Additional cookies may be placed by third-party services or integrations used on the website.
 

Where required, a cookie consent mechanism will allow visitors to accept or decline non-essential cookies. You can also manage or delete cookies through your browser settings.

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9. Website analytics and third-party services

KVL Design uses third-party services to operate the website, analyse website traffic and understand how visitors interact with the website. These include Wix, which hosts the website, and Google Analytics, which is used to analyse website traffic and visitor behaviour.

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Google Analytics may collect information about website visits, such as interactions with the website, device and browser information, approximate location and other usage information. Google Analytics uses cookies and similar technologies for this purpose. Where required, these technologies are only used after the necessary consent has been obtained through the website’s cookie consent mechanism.

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KVL Design also uses Google Ads for online advertising and may use related Google advertising and measurement technologies to measure the effectiveness of its advertising. Where these technologies process personal data or use non-essential cookies, the required consent will be obtained through the website’s cookie consent mechanism.

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The website may also contain integrations with social media or other third-party services. Where such services process personal data, they may do so in accordance with their own privacy policies and applicable data protection requirements.

Wix, Google and other service providers may process personal data in countries outside the European Economic Area (EEA). Where personal data is transferred outside the EEA, KVL Design relies on an applicable adequacy decision or other appropriate safeguards as required by applicable data protection law.

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The specific third-party services and integrations used on the website may change over time. This Privacy Statement will be updated where such changes materially affect the processing of personal data.

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10. How long is personal data retained?

KVL Design retains personal data only for as long as necessary for the purposes for which it was collected, unless a longer retention period is required or permitted by law.

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Information relating to enquiries and prospective clients may be retained for as long as reasonably necessary to respond to the enquiry, manage follow-up and maintain appropriate business records.

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Personal data relating to clients and projects may be retained for the duration of the client relationship and for as long as reasonably necessary afterwards for contractual, legal, administrative or professional purposes.

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Financial and accounting records are retained for the periods required by applicable tax and accounting legislation.

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Information processed through Google Analytics, cookies or similar technologies is retained in accordance with the relevant service provider’s retention settings and applicable consent requirements.

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When personal data is no longer required, KVL Design will delete it or, where appropriate, anonymise it.

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11. Your rights

Under the GDPR, you may have the right to:

• request access to the personal data KVL Design holds about you;

• request correction of inaccurate or incomplete information;

• request deletion of your personal data where there is no valid reason for continued processing;

• request restriction of processing in certain circumstances;

• object to certain processing;

• request the transfer of personal data where the right to data portability applies;

• withdraw consent where processing is based on consent.
   

To exercise one of these rights, please contact KVL Design by email. 
 

KVL Design may need to verify your identity before responding to a request.

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KVL Design will respond to requests concerning your privacy rights within the applicable legal timeframe. In general, requests are handled within one month, unless a longer period is permitted by law due to the complexity or number of requests.

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12. Right to lodge a complaint

If you have concerns about the way KVL Design handles your personal data, please contact KVL Design first so that the matter can be addressed.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe that your personal data is being processed in violation of applicable data protection law.

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13. Changes to this Privacy Statement

This Privacy Statement may be updated from time to time to reflect changes in the way KVL Design operates, changes to the website or changes in applicable legislation. The latest version will always be published on this page, with the date of the most recent update shown at the top.

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14. Contact

For questions about this Privacy Statement, your personal data or the exercise of your privacy rights, please contact:

KVL Design
Email: contact@kvl-design.nl
Website: www.kvl-design.nl